-
Notifications
You must be signed in to change notification settings - Fork 0
Expand file tree
/
Copy pathUSER-GUIDE.html
More file actions
1555 lines (1338 loc) · 72.3 KB
/
USER-GUIDE.html
File metadata and controls
1555 lines (1338 loc) · 72.3 KB
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
658
659
660
661
662
663
664
665
666
667
668
669
670
671
672
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
708
709
710
711
712
713
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
782
783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800
801
802
803
804
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852
853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873
874
875
876
877
878
879
880
881
882
883
884
885
886
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
927
928
929
930
931
932
933
934
935
936
937
938
939
940
941
942
943
944
945
946
947
948
949
950
951
952
953
954
955
956
957
958
959
960
961
962
963
964
965
966
967
968
969
970
971
972
973
974
975
976
977
978
979
980
981
982
983
984
985
986
987
988
989
990
991
992
993
994
995
996
997
998
999
1000
<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
<meta name="viewport" content="width=device-width, initial-scale=1.0">
<title>User Guide - SMPLTSK</title>
<meta name="description" content="Complete guide to using SMPLTSK - Visual Task Management for Construction">
<style>
@import url('https://fonts.googleapis.com/css2?family=Inter:wght@300;400;500;600;700;800;900&display=swap');
* {
margin: 0;
padding: 0;
box-sizing: border-box;
}
:root {
--app-blue: #3B5FE5;
--app-red: #EE4B4B;
--app-green: #4FD14A;
--white: #ffffff;
--light-bg: #fafbfc;
--text-dark: #0f172a;
--text-gray: #475569;
}
body {
font-family: 'Inter', -apple-system, BlinkMacSystemFont, sans-serif;
background: var(--light-bg);
color: var(--text-dark);
line-height: 1.6;
-webkit-font-smoothing: antialiased;
}
nav {
background: white;
border-bottom: 1px solid rgba(59, 95, 229, 0.1);
padding: 1.5rem 0;
position: sticky;
top: 0;
z-index: 100;
box-shadow: 0 2px 8px rgba(0,0,0,0.05);
}
.nav-container {
max-width: 1200px;
margin: 0 auto;
padding: 0 2rem;
display: flex;
justify-content: space-between;
align-items: center;
}
.logo {
display: flex;
align-items: center;
gap: 0.75rem;
font-size: 1.5rem;
font-weight: 800;
text-decoration: none;
color: var(--text-dark);
}
.logo-icon {
width: 40px;
height: 40px;
}
.nav-links {
display: flex;
gap: 2rem;
align-items: center;
}
.nav-links a {
color: var(--text-gray);
text-decoration: none;
font-weight: 600;
font-size: 0.95rem;
transition: color 0.3s ease;
}
.nav-links a:hover {
color: var(--app-blue);
}
.container {
max-width: 1000px;
margin: 0 auto;
padding: 4rem 2rem;
}
h1 {
font-size: 3.5rem;
font-weight: 900;
margin-bottom: 1rem;
color: var(--text-dark);
line-height: 1.1;
text-align: center;
}
.subtitle {
font-size: 1.25rem;
color: var(--text-gray);
margin-bottom: 3rem;
text-align: center;
}
.guide-nav {
background: white;
border-radius: 16px;
padding: 2rem;
margin-bottom: 3rem;
box-shadow: 0 4px 16px rgba(0,0,0,0.06);
}
.guide-nav h3 {
font-size: 1.25rem;
font-weight: 800;
margin-bottom: 1.25rem;
color: var(--app-blue);
}
.guide-nav-grid {
display: grid;
grid-template-columns: repeat(auto-fit, minmax(250px, 1fr));
gap: 0.75rem;
}
.guide-nav-link {
padding: 1rem 1.25rem;
background: var(--light-bg);
border-radius: 8px;
text-decoration: none;
color: var(--text-dark);
font-weight: 600;
transition: all 0.3s ease;
display: block;
}
.guide-nav-link:hover {
background: var(--app-blue);
color: white;
transform: translateX(4px);
}
.section {
margin-bottom: 5rem;
}
.section-title {
font-size: 2.5rem;
font-weight: 900;
margin-bottom: 0.75rem;
color: var(--app-blue);
text-align: center;
}
.section-intro {
font-size: 1.125rem;
color: var(--text-gray);
margin-bottom: 3rem;
line-height: 1.7;
text-align: center;
max-width: 800px;
margin-left: auto;
margin-right: auto;
}
.content-block {
background: white;
border-radius: 16px;
padding: 3rem;
margin-bottom: 2rem;
box-shadow: 0 4px 16px rgba(0,0,0,0.06);
}
.content-block h3 {
font-size: 1.75rem;
font-weight: 800;
margin-bottom: 1.5rem;
color: var(--text-dark);
}
.content-block h4 {
font-size: 1.375rem;
font-weight: 700;
margin-bottom: 1.25rem;
margin-top: 2rem;
color: var(--text-dark);
}
.content-block p {
color: var(--text-gray);
font-size: 1.0625rem;
line-height: 1.8;
margin-bottom: 1.25rem;
}
.content-block ul,
.content-block ol {
margin: 1.25rem 0 1.25rem 1.5rem;
}
.content-block li {
color: var(--text-gray);
font-size: 1.0625rem;
line-height: 1.8;
margin-bottom: 0.75rem;
}
.content-block strong {
color: var(--text-dark);
font-weight: 700;
}
.steps {
background: var(--light-bg);
border-left: 4px solid var(--app-blue);
padding: 2rem;
border-radius: 8px;
margin: 1.5rem 0;
}
.steps h4 {
color: var(--app-blue);
margin-top: 0;
margin-bottom: 1.25rem;
}
.steps ol {
margin-left: 1.75rem;
}
.steps li {
margin-bottom: 1rem;
padding-left: 0.5rem;
}
.steps li strong {
color: var(--text-dark);
}
.tip-box {
background: linear-gradient(135deg, rgba(79, 209, 74, 0.06) 0%, rgba(59, 95, 229, 0.06) 100%);
border-left: 4px solid var(--app-green);
padding: 1.75rem;
margin: 1.75rem 0;
border-radius: 8px;
}
.tip-box strong {
color: var(--app-green);
display: block;
margin-bottom: 0.75rem;
font-size: 1.125rem;
}
.warning-box {
background: rgba(238, 75, 75, 0.06);
border-left: 4px solid var(--app-red);
padding: 1.75rem;
margin: 1.75rem 0;
border-radius: 8px;
}
.warning-box strong {
color: var(--app-red);
display: block;
margin-bottom: 0.75rem;
font-size: 1.125rem;
}
.info-box {
background: rgba(59, 95, 229, 0.06);
border-left: 4px solid var(--app-blue);
padding: 1.75rem;
margin: 1.75rem 0;
border-radius: 8px;
}
.info-box strong {
color: var(--app-blue);
display: block;
margin-bottom: 0.75rem;
font-size: 1.125rem;
}
.workflow-grid {
display: grid;
grid-template-columns: repeat(3, 1fr);
gap: 2rem;
margin: 2rem 0;
}
.workflow-step {
text-align: center;
padding: 2rem;
background: var(--light-bg);
border-radius: 12px;
transition: all 0.3s ease;
}
.workflow-step:hover {
transform: translateY(-4px);
box-shadow: 0 8px 24px rgba(0,0,0,0.08);
}
.workflow-number {
width: 60px;
height: 60px;
background: var(--app-blue);
color: white;
border-radius: 50%;
display: flex;
align-items: center;
justify-content: center;
font-size: 1.75rem;
font-weight: 900;
margin: 0 auto 1.25rem;
}
.workflow-step.red .workflow-number {
background: var(--app-red);
}
.workflow-step.green .workflow-number {
background: var(--app-green);
}
.workflow-step h4 {
margin-top: 0;
margin-bottom: 0.75rem;
}
.scenario {
background: white;
border: 2px solid rgba(59, 95, 229, 0.1);
border-radius: 16px;
padding: 2.5rem;
margin-bottom: 2rem;
transition: all 0.3s ease;
}
.scenario:hover {
border-color: var(--app-blue);
box-shadow: 0 8px 24px rgba(59, 95, 229, 0.12);
}
.scenario-title {
font-size: 1.5rem;
font-weight: 800;
margin-bottom: 1rem;
color: var(--app-blue);
}
.scenario-problem {
background: rgba(238, 75, 75, 0.08);
padding: 1.25rem;
border-radius: 8px;
margin-bottom: 1.5rem;
}
.scenario-problem strong {
color: var(--app-red);
}
.scenario-solution {
background: rgba(79, 209, 74, 0.08);
padding: 1.25rem;
border-radius: 8px;
}
.scenario-solution strong {
color: var(--app-green);
}
footer {
background: linear-gradient(135deg, var(--app-blue) 0%, #2a4bc7 100%);
color: white;
text-align: center;
padding: 3rem 2rem;
margin-top: 4rem;
}
footer p {
margin-bottom: 1rem;
}
footer a {
color: white;
text-decoration: none;
font-weight: 600;
transition: opacity 0.3s ease;
}
footer a:hover {
opacity: 0.8;
text-decoration: underline;
}
@media (max-width: 768px) {
h1 {
font-size: 2.5rem;
}
.section-title {
font-size: 2rem;
}
.workflow-grid {
grid-template-columns: 1fr;
}
.content-block {
padding: 2rem;
}
.nav-links {
gap: 1rem;
}
.guide-nav-grid {
grid-template-columns: 1fr;
}
}
</style>
</head>
<body>
<nav>
<div class="nav-container">
<a href="/" class="logo">
<svg class="logo-icon" viewBox="0 0 70 70" xmlns="http://www.w3.org/2000/svg">
<rect width="70" height="70" rx="14" ry="14" fill="#3B5FE5"/>
<circle cx="35" cy="35" r="29.75" fill="#EE4B4B"/>
<circle cx="35" cy="35" r="22.75" fill="#4FD14A"/>
<text x="35" y="40" text-anchor="middle" font-family="Arial, sans-serif" font-size="45" font-weight="bold" fill="#3B5FE5" dominant-baseline="middle">S</text>
</svg>
<span>SMPLTSK</span>
</a>
<div class="nav-links">
<a href="/">Home</a>
<a href="faq.html">FAQ</a>
<a href="support.html">Support</a>
</div>
</div>
</nav>
<div class="container">
<h1>SMPLTSK User Guide</h1>
<p class="subtitle">Master visual task management for construction - from first task to power user</p>
<!-- Quick Navigation -->
<div class="guide-nav">
<h3>📖 Jump to Section</h3>
<div class="guide-nav-grid">
<a href="#quick-start" class="guide-nav-link">Quick Start (5 Minutes)</a>
<a href="#first-task" class="guide-nav-link">Your First Task</a>
<a href="#folders" class="guide-nav-link">Folders & Organization</a>
<a href="#sharing" class="guide-nav-link">Sharing & Collaboration</a>
<a href="#advanced" class="guide-nav-link">Advanced Features</a>
<a href="#best-practices" class="guide-nav-link">Best Practices</a>
<a href="#scenarios" class="guide-nav-link">Common Scenarios</a>
<a href="#pro-tips" class="guide-nav-link">Pro Tips</a>
</div>
</div>
<!-- QUICK START -->
<section class="section" id="quick-start">
<h2 class="section-title">🚀 Quick Start Guide</h2>
<p class="section-intro">Get your first task created and sent in 5 minutes or less</p>
<div class="content-block">
<h3>The SMPLTSK Workflow</h3>
<div class="workflow-grid">
<div class="workflow-step red">
<div class="workflow-number">1</div>
<h4>See It</h4>
<p>Take a photo of the job site or problem area</p>
</div>
<div class="workflow-step">
<div class="workflow-number">2</div>
<h4>Mark It</h4>
<p>Tap to place numbered markers where work is needed</p>
</div>
<div class="workflow-step green">
<div class="workflow-number">3</div>
<h4>Send It</h4>
<p>Share via SMS, WhatsApp, or email</p>
</div>
</div>
<div class="tip-box">
<strong>💡 That's It!</strong>
No complex project management software, no lengthy written instructions, no phone calls to explain what needs doing. Just visual communication that workers actually understand.
</div>
<h4>Your First 5 Minutes</h4>
<div class="steps">
<h4>Step 1: Open SMPLTSK (30 seconds)</h4>
<ol>
<li>Launch the SMPLTSK app on your phone</li>
<li>If this is your first time, you may need to allow camera permission</li>
<li>Tap the <strong>Camera button ON THE DASHBOARD</strong></li>
</ol>
</div>
<div class="steps">
<h4>Step 2: Take a Photo (10 seconds)</h4>
<ol>
<li>Point your camera at the work area</li>
<li>Tap the shutter button</li>
<li>The photo appears on screen, ready for marking</li>
</ol>
</div>
<div class="steps">
<h4>Step 3: Place All Markers (1 minute)</h4>
<ol>
<li><strong>Tap once</strong> on the photo where the first task is located</li>
<li>A <strong>red marker with number "1"</strong> appears</li>
<li><strong>Keep tapping</strong> on other task locations - markers 2, 3, 4, etc. appear</li>
<li>Place ALL markers first - <strong>no descriptions yet</strong></li>
<li>When all markers are placed, tap the <strong>forward arrow →</strong></li>
</ol>
</div>
<div class="steps">
<h4>Step 4: Describe Tasks (1-2 minutes)</h4>
<ol>
<li>The <strong>DESCRIBE screen</strong> appears with a list of all your markers</li>
<li><strong>Tap each marker row</strong> to add a description</li>
<li>Type descriptions like "Fix crack in drywall" or "Replace outlet"</li>
<li><strong>Optional DESCRIBE screen features:</strong>
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>Folder icon 📁</strong> (top right) - organize into folders/files</li>
<li><strong>HIDE LIST</strong> button - shows image with markers (refresh your memory)</li>
<li><strong>Back arrow ←</strong> - return to image to add more markers</li>
<li><strong>ADD IMAGE</strong> button - add another image to this batch</li>
</ul>
</li>
</ol>
</div>
<div class="steps">
<h4>Step 5: Send or Keep (30 seconds)</h4>
<ol>
<li>When descriptions are complete, choose:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>ME</strong> button - keep for yourself (saved to MINE category)</li>
<li><strong>Forward arrow →</strong> button - share with team</li>
</ul>
</li>
<li>If sharing: choose SMS, WhatsApp, email, or other app</li>
<li>Select recipient(s) and send!</li>
</ol>
</div>
<div class="steps">
<h4>Step 6: Track Progress (Ongoing)</h4>
<ol>
<li>Recipients tap the link you sent</li>
<li>They see the photo with all markers</li>
<li>As they complete each task, they tap the marker</li>
<li>Marker turns from <strong>red → green</strong></li>
<li>You get a notification (if enabled)</li>
<li>Open SMPLTSK to see green markers = done!</li>
</ol>
</div>
<div class="info-box">
<strong>📱 Recipients Don't Need the App</strong>
The person receiving your task taps the SMS/WhatsApp/email link and sees everything in their mobile browser. No app download, no login, zero friction.
</div>
</div>
</section>
<!-- FIRST TASK DETAILED -->
<section class="section" id="first-task">
<h2 class="section-title">✅ Creating Your First Task (Detailed)</h2>
<p class="section-intro">A complete walkthrough with tips for best results</p>
<div class="content-block">
<h3>Before You Start</h3>
<p><strong>Make sure you have camera permission enabled:</strong></p>
<ul>
<li>Tap the Gear icon ⚙️ (bottom icon of the three dashboard icons)</li>
<li>Find <strong>App Permissions</strong></li>
<li>Make sure <strong>Camera</strong> is enabled</li>
</ul>
<div class="tip-box">
<strong>💡 Optional but Helpful:</strong>
Enable Location (for geotagging), Microphone (for voice-to-text descriptions), and Notifications (to know when tasks are completed).
</div>
</div>
<div class="content-block">
<h3>Taking the Perfect Task Photo</h3>
<h4>Photo Tips for Clear Communication</h4>
<ul>
<li><strong>Get close enough:</strong> Workers should be able to see details when zooming</li>
<li><strong>Good lighting:</strong> Take photos in daylight or with adequate site lighting</li>
<li><strong>Stable shot:</strong> Hold phone steady for sharp, clear images</li>
<li><strong>Show context:</strong> Include enough surrounding area so workers know where to find the task</li>
<li><strong>Multiple angles:</strong> For complex areas, take several photos from different angles</li>
</ul>
<div class="warning-box">
<strong>⚠️ Avoid These Common Mistakes:</strong>
<ul style="margin-top: 0.75rem;">
<li>Photos too dark to see details</li>
<li>Too far away - workers can't tell what needs fixing</li>
<li>Blurry from camera shake</li>
<li>Missing context - task location unclear</li>
</ul>
</div>
</div>
<div class="content-block">
<h3>Placing Markers & Adding Descriptions</h3>
<p><strong>SMPLTSK uses a two-phase workflow that keeps you focused:</strong></p>
<h4>Phase 1: Place All Markers First</h4>
<p>Walk the site and quickly tap locations where work is needed. Don't stop to write descriptions - just tap, tap, tap to mark everything.</p>
<ul>
<li><strong>Tap exactly on the problem:</strong> Place marker directly on the crack, outlet, wall, or area that needs work</li>
<li><strong>One marker per task:</strong> "Fix crack" = 1 marker. Don't use multiple markers for the same task</li>
<li><strong>Spread them out:</strong> If markers overlap, workers can't tap them - space them apart</li>
<li><strong>Number order matters:</strong> Markers are numbered in the order you place them (1, 2, 3...)</li>
<li><strong>Place them all:</strong> Mark every task before moving to descriptions</li>
</ul>
<p>When you've placed all markers, tap the <strong>forward arrow →</strong> to go to the DESCRIBE screen.</p>
<h4>Phase 2: Describe on the DESCRIBE Screen</h4>
<p>Now you'll see all your markers in a list. Tap each one to add descriptions.</p>
<ul>
<li><strong>Be specific:</strong> "Replace 3-gang power outlet - current one is loose" not just "Fix outlet"</li>
<li><strong>Include materials:</strong> "Paint this wall - use Dulux Antique White USA"</li>
<li><strong>Add deadlines if needed:</strong> "Fix by Friday COB - client visiting Saturday"</li>
<li><strong>Note safety concerns:</strong> "Asbestos present - call licensed removalist before touching"</li>
<li><strong>Use voice-to-text:</strong> If Microphone permission is enabled, tap the mic icon and speak your description</li>
</ul>
<h4>DESCRIBE Screen Features</h4>
<ul>
<li><strong>Folder icon 📁</strong> (top right) - Organize this image into folders/files</li>
<li><strong>HIDE LIST button</strong> - Shows just the image with markers so you can see where they are</li>
<li><strong>Back arrow ←</strong> - Return to the image to add more markers if needed</li>
<li><strong>ADD IMAGE button</strong> - Add another image to this task batch</li>
</ul>
<div class="tip-box">
<strong>💡 Why This Workflow Works:</strong>
Separating placement from description lets you work at different speeds. Quick taps while walking the site, then sit down later (maybe in the truck, maybe at the office) to add detailed descriptions. Your markers remember where everything is.
</div>
</div>
<div class="content-block">
<h3>Organizing Your Task</h3>
<p>On the DESCRIBE screen, tap the <strong>folder icon 📁</strong> (top right) to organize this image:</p>
<div class="steps">
<ol>
<li>Tap the folder icon 📁</li>
<li>The "Select Folders" screen appears</li>
<li>Tap an existing Folder/File OR tap <strong>Create</strong> to make a new one</li>
<li>Selected item gets a checkmark ✓</li>
<li>Tap <strong>Apply</strong></li>
<li>You're back on the DESCRIBE screen</li>
</ol>
</div>
<p>Example: Assign to Folder "Main Street Renovation" → File "Electrical" so you can find all electrical tasks for that job instantly.</p>
<div class="info-box">
<strong>📁 Organization is Your Competitive Advantage</strong>
This is where SMPLTSK saves you massive time. See the Folders & Organization section below for full details.
</div>
</div>
<div class="content-block">
<h3>Finishing Up: Send or Keep</h3>
<p>Once you've added descriptions to all markers, choose what to do with this task batch:</p>
<div class="steps">
<h4>Option 1: Keep for Yourself (ME Button)</h4>
<ol>
<li>Tap the green <strong>ME</strong> button at the bottom of the DESCRIBE screen</li>
<li>Task is saved to your <strong>MINE</strong> category</li>
<li>Use for personal checklists, reminders, or tasks you'll complete yourself</li>
</ol>
</div>
<div class="steps">
<h4>Option 2: Share with Team (Forward Arrow Button)</h4>
<ol>
<li>Tap the green <strong>forward arrow →</strong> button at the bottom</li>
<li>Your phone's native share menu appears with options:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>Messages (SMS)</li>
<li>WhatsApp</li>
<li>Email</li>
<li>Other installed messaging apps</li>
</ul>
</li>
<li>Choose your preferred method</li>
<li>Select one or multiple recipients</li>
<li>Add a personal message if you want (optional)</li>
<li>Send!</li>
<li>Task is automatically saved to your <strong>SENT</strong> category</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Multiple Recipients:</strong>
Sending to electrician, plumber, and site supervisor? Select all three. Everyone gets the same link and can see real-time progress as tasks are completed.
</div>
<h4>What Recipients See</h4>
<ul>
<li>They receive a message with a link</li>
<li>Tap the link → opens in their mobile browser (no app needed)</li>
<li>They see the photo with all numbered markers</li>
<li>Tap any marker to read the task description</li>
<li>Tap marker again to mark it complete (turns green)</li>
<li>Optionally add a comment: "Used copper instead of PVC" or "Need more materials"</li>
</ul>
</div>
<div class="content-block">
<h3>Tracking Completion</h3>
<p><strong>Automatic Updates:</strong></p>
<ul>
<li>When a worker marks a task complete, you get a <strong>notification</strong> (if enabled)</li>
<li>Open SMPLTSK and navigate to the task</li>
<li>Green markers = completed tasks</li>
<li>Read any comments workers added</li>
<li>No need to call or text for status updates - it's all visual</li>
</ul>
<p><strong>Where to Find Sent Tasks:</strong></p>
<ul>
<li>Open SMPLTSK</li>
<li>Tap <strong>FILES</strong> on the dashboard</li>
<li>Your tasks are organized into categories:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>SENT:</strong> Tasks you've sent to others</li>
<li><strong>RECEIVED:</strong> Tasks others have sent to you</li>
<li><strong>MINE:</strong> Tasks you created for yourself</li>
<li><strong>DRAFTS:</strong> Unfinished tasks not yet sent</li>
</ul>
</li>
</ul>
<div class="info-box">
<strong>📊 Visual Progress Tracking:</strong>
At a glance: Red = pending, Green = done. No spreadsheets, no status meetings, no "checking in" phone calls. The photo tells you everything.
</div>
</div>
</section>
<!-- FOLDERS & ORGANIZATION -->
<section class="section" id="folders">
<h2 class="section-title">📁 Mastering Folders & Organization</h2>
<p class="section-intro">Your competitive advantage - find any job photo instantly instead of scrolling through hundreds</p>
<div class="content-block">
<h3>Why Folders Matter</h3>
<p><strong>The Problem:</strong> You've taken 500+ photos on your phone. Now you need "that plumbing photo from the Main Street job." You scroll... and scroll... and scroll. Family photos, screenshots, other jobs... where IS that photo?</p>
<p><strong>Time wasted:</strong> 1-3 minutes every single time you search. Multiply by 10 searches per day = 10-30 minutes daily just hunting for photos.</p>
<p><strong>The SMPLTSK Solution:</strong> Hierarchical folder organization.</p>
<div class="steps">
<h4>Finding Photos With Folders (5-10 seconds)</h4>
<ol>
<li>Open SMPLTSK</li>
<li>Tap <strong>Folders</strong></li>
<li>Tap "Main Street Renovation" folder</li>
<li>Tap "Plumbing" file</li>
<li>All plumbing photos for that job appear</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Time Saver:</strong>
Even saving 1-2 minutes per search adds up. 10 searches × 2 minutes = 20 minutes saved daily. That's real money and mental energy back in your pocket.
</div>
</div>
<div class="content-block">
<h3>Understanding the Folder/File System</h3>
<p><strong>Two-Level Hierarchy:</strong></p>
<ul>
<li><strong>FOLDERS</strong> (📁) = Projects, properties, or main categories</li>
<li><strong>FILES</strong> (📄) = Specific trades, areas, or task types within a project</li>
</ul>
<p><strong>Example Structure:</strong></p>
<div class="info-box">
<ul style="margin-top: 1rem; margin-left: 1.5rem;">
<li>📁 <strong>Main Street Renovation</strong> (Folder)
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>📄 Electrical</li>
<li>📄 Plumbing</li>
<li>📄 Defects List</li>
<li>📄 Client Requests</li>
</ul>
</li>
<li>📁 <strong>Beach House Project</strong> (Folder)
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>📄 Kitchen</li>
<li>📄 Bathrooms</li>
<li>📄 Exterior</li>
</ul>
</li>
<li>📄 <strong>Smith Residence</strong> (File at root level - for simple jobs)</li>
<li>📄 <strong>Emergency Repairs</strong> (File at root level)</li>
</ul>
</div>
<div class="warning-box">
<strong>⚠️ Keep It Simple:</strong>
SMPLTSK uses a two-level system (Folders → Files). Don't overthink it. Most jobs need 1 folder with 3-8 files under it.
</div>
</div>
<div class="content-block">
<h3>Creating Your Folder Structure</h3>
<h4>Method 1: By Project/Property (Most Common)</h4>
<p>Best for builders managing multiple jobs simultaneously.</p>
<div class="info-box">
<strong>Example:</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Unit 14 Apartment → Files: Kitchen, Bathrooms, Living Area, Defects</li>
<li>📁 Office Extension → Files: Electrical, Plumbing, HVAC, Finishes</li>
<li>📁 Warehouse Fit-out → Files: By Zone (Zone A, Zone B, Zone C)</li>
</ul>
</div>
<h4>Method 2: By Trade (For Specialists)</h4>
<p>Best for electricians, plumbers, or other trades working across multiple sites.</p>
<div class="info-box">
<strong>Example (Electrician):</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Active Electrical Jobs → Files: Site A, Site B, Site C</li>
<li>📁 Emergency Callouts → Files: December, January, February</li>
<li>📁 Maintenance Contracts → Files: Client X, Client Y, Client Z</li>
</ul>
</div>
<h4>Method 3: Hybrid Approach</h4>
<p>Combine project and trade for complex jobs.</p>
<div class="info-box">
<strong>Example:</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Hospital Expansion → Files: Electrical - East Wing, Electrical - West Wing, Plumbing - All, HVAC - All</li>
</ul>
</div>
<div class="steps">
<h4>Creating a New Folder</h4>
<ol>
<li>Navigate to the Folders screen in SMPLTSK</li>
<li>Tap the <strong>+ (Plus) button</strong> or <strong>Create</strong> button</li>
<li>Select <strong>Create Folder</strong></li>
<li>Name it (keep it short: "Main St" not "Property at Main Street Renovation Project")</li>
<li>Tap <strong>Save</strong></li>
</ol>
</div>
<div class="steps">
<h4>Creating Files Within a Folder</h4>
<ol>
<li>Open the Folder you just created</li>
<li>Tap the <strong>+ (Plus) button</strong> or <strong>Create</strong> button</li>
<li>Select <strong>Create File</strong></li>
<li>Name it descriptively: "Electrical", "Kitchen", "Defects"</li>
<li>Tap <strong>Save</strong></li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Best Practice:</strong>
Spend 5 minutes at the start of each new project creating your folder structure. This small upfront investment saves hours over the project lifecycle.
</div>
</div>
<div class="content-block">
<h3>Assigning Images to Folders/Files</h3>
<div class="steps">
<h4>The 3-Tap Process</h4>
<ol>
<li>Open the image you want to organize</li>
<li>Tap the <strong>File icon 📁</strong></li>
<li>The "Select Folders" screen appears</li>
<li>Tap the Folder or File you want (gets a checkmark ✓)</li>
<li>Tap <strong>Apply</strong></li>
<li>Done! Image is now filed under that category</li>
</ol>
</div>
<p><strong>Multiple Categories:</strong> Need to assign one image to both "Electrical" and "Defects"? Select both before tapping Apply.</p>
<p><strong>Create On-The-Fly:</strong> If the right Folder/File doesn't exist yet, tap <strong>Create</strong> button right from the "Select Folders" screen.</p>
<p><strong>Edit/Delete:</strong> Use the <strong>Edit</strong> button to rename Folders/Files, or <strong>Delete</strong> button to remove ones you no longer need.</p>
</div>
<div class="content-block">
<h3>Using the Filter Feature</h3>
<p>Once you've organized your images, finding them is instant.</p>
<div class="steps">
<h4>Finding Organized Tasks</h4>
<ol>
<li>Tap <strong>FILES</strong> on the dashboard</li>
<li>You see four main categories: SENT, RECEIVED, MINE, DRAFTS (with counts)</li>
<li>Below that, find <strong>"Filter by Files"</strong></li>
<li>Tap "expand to see all categories"</li>
<li>All your Folders and Files appear</li>
<li>Tap any Folder/File to filter - only those tasks show</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Mental Load Reduction:</strong>
Your brain doesn't have to remember "which job was that photo from?" or "when did I take that picture?" The folder system remembers for you. Tap, tap, found it.
</div>
</div>
<div class="content-block">
<h3>Organization Best Practices</h3>
<ul>
<li><strong>Start organized, stay organized:</strong> File images as you create them, not later when you have 50 unfiled photos</li>
<li><strong>Short names:</strong> "Main St" is faster to scan than "Property at 123 Main Street"</li>
<li><strong>Consistent naming:</strong> Pick a convention and stick to it: "Electrical", "Plumbing" (not "Electric", "Plumb")</li>
<li><strong>Archive completed jobs:</strong> Delete folders for finished projects to keep your list clean</li>
<li><strong>Use DRAFTS:</strong> Started a task but not ready to send? It auto-saves to DRAFTS</li>
</ul>
<div class="warning-box">
<strong>⚠️ Don't Overthink It:</strong>
The perfect folder structure is the one you'll actually use. Simple and consistent beats complex and abandoned.
</div>
</div>
</section>
<!-- SHARING & COLLABORATION -->
<section class="section" id="sharing">
<h2 class="section-title">📤 Sharing & Collaboration</h2>
<p class="section-intro">How to work effectively with your team using SMPLTSK</p>
<div class="content-block">
<h3>Choosing the Right Sharing Method</h3>
<p>SMPLTSK works with your phone's native sharing options. Choose based on your recipient's preferences:</p>
<ul>
<li><strong>SMS/Messages:</strong> Most universal - works for everyone with a phone number</li>
<li><strong>WhatsApp:</strong> Popular with trades, instant delivery, shows read receipts</li>
<li><strong>Email:</strong> Better for clients, architects, or formal documentation</li>
<li><strong>Other apps:</strong> Telegram, Slack, Teams - whatever your team uses</li>
</ul>
<div class="tip-box">
<strong>💡 Know Your Audience:</strong>
Older subcontractors might prefer SMS. Younger workers use WhatsApp. Clients expect email. SMPLTSK works with all of them - you choose.
</div>
</div>
<div class="content-block">
<h3>Team Communication Workflows</h3>
<h4>Scenario 1: Delegating to a Single Worker</h4>
<div class="steps">
<ol>
<li>Create task with markers and descriptions</li>
<li>Share via their preferred method (SMS/WhatsApp)</li>
<li>They receive link, tap it, see the tasks</li>
<li>As they complete tasks, markers turn green</li>
<li>They can add comments: "Done, but need touch-up paint" or "Waiting on parts"</li>
<li>You get notification when complete</li>
</ol>