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<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
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<!-- End Meta Pixel Code -->
<meta name="viewport" content="width=device-width, initial-scale=1.0">
<title>User Guide - SMPLTSK</title>
<meta name="description" content="Complete guide to using SMPLTSK - Visual Task Management for Construction">
<link rel="canonical" href="https://smpltsk.com/user-guide.html" />
<style>
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</style>
</head>
<body>
<nav>
<div class="nav-container">
<a href="/" class="logo">
<svg class="logo-icon" viewBox="0 0 70 70" xmlns="http://www.w3.org/2000/svg">
<rect width="70" height="70" rx="14" ry="14" fill="#3B5FE5"/>
<circle cx="35" cy="35" r="29.75" fill="#EE4B4B"/>
<circle cx="35" cy="35" r="22.75" fill="#4FD14A"/>
<text x="35" y="40" text-anchor="middle" font-family="Arial, sans-serif" font-size="45" font-weight="bold" fill="#3B5FE5" dominant-baseline="middle">S</text>
</svg>
<span>SMPLTSK</span>
</a>
<div class="nav-links">
<a href="/">Home</a>
<a href="faq.html">FAQ</a>
<a href="support.html">Support</a>
</div>
</div>
</nav>
<div class="container">
<h1>SMPLTSK User Guide</h1>
<p class="subtitle">Master visual task management for construction - from first task to power user</p>
<!-- Quick Navigation -->
<div class="guide-nav">
<h3>📖 Jump to Section</h3>
<div class="guide-nav-grid">
<a href="#quick-start" class="guide-nav-link">Quick Start (5 Minutes)</a>
<a href="#first-task" class="guide-nav-link">Your First Task</a>
<a href="#folders" class="guide-nav-link">Folders & Organization</a>
<a href="#sharing" class="guide-nav-link">Sharing & Collaboration</a>
<a href="#advanced" class="guide-nav-link">Advanced Features</a>
<a href="#best-practices" class="guide-nav-link">Best Practices</a>
<a href="#scenarios" class="guide-nav-link">Common Scenarios</a>
<a href="#pro-tips" class="guide-nav-link">Pro Tips</a>
</div>
</div>
<!-- QUICK START -->
<section class="section" id="quick-start">
<h2 class="section-title">🚀 Quick Start Guide</h2>
<p class="section-intro">Get your first task created and sent in 5 minutes or less</p>
<div class="content-block">
<h3>The SMPLTSK Workflow</h3>
<div class="workflow-grid">
<div class="workflow-step red">
<div class="workflow-number">1</div>
<h4>See It</h4>
<p>Take a photo of the job site or problem area</p>
</div>
<div class="workflow-step">
<div class="workflow-number">2</div>
<h4>Mark It</h4>
<p>Tap to place numbered markers where work is needed</p>
</div>
<div class="workflow-step green">
<div class="workflow-number">3</div>
<h4>Send It</h4>
<p>Share via SMS, WhatsApp, or email</p>
</div>
</div>
<div class="tip-box">
<strong>💡 That's It!</strong>
No complex project management software, no lengthy written instructions, no phone calls to explain what needs doing. Just visual communication that workers actually understand.
</div>
<h4>Your First 5 Minutes</h4>
<div class="steps">
<h4>Step 1: Open SMPLTSK (30 seconds)</h4>
<ol>
<li>Launch the SMPLTSK app on your phone</li>
<li>If this is your first time, you may need to allow camera permission</li>
<li>Tap the <strong>Camera button ON THE DASHBOARD</strong></li>
</ol>
</div>
<div class="steps">
<h4>Step 2: Take a Photo (10 seconds)</h4>
<ol>
<li>Point your camera at the work area</li>
<li>Tap the shutter button</li>
<li>The photo appears on screen, ready for marking</li>
</ol>
</div>
<div class="steps">
<h4>Step 3: Place All Markers (1 minute)</h4>
<ol>
<li><strong>Tap once</strong> on the photo where the first task is located</li>
<li>A <strong>red marker with number "1"</strong> appears</li>
<li><strong>Keep tapping</strong> on other task locations - markers 2, 3, 4, etc. appear</li>
<li>Place ALL markers first - <strong>no descriptions yet</strong></li>
<li>When all markers are placed, tap the <strong>forward arrow →</strong></li>
</ol>
</div>
<div class="steps">
<h4>Step 4: Describe Tasks (1-2 minutes)</h4>
<ol>
<li>The <strong>DESCRIBE screen</strong> appears with a list of all your markers</li>
<li><strong>Tap each marker row</strong> to add a description</li>
<li>Type descriptions like "Fix crack in drywall" or "Replace outlet"</li>
<li><strong>Optional DESCRIBE screen features:</strong>
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>Folder icon 📁</strong> (top right) - organize into folders/files</li>
<li><strong>HIDE LIST</strong> button - shows image with markers (refresh your memory)</li>
<li><strong>Back arrow ←</strong> - return to image to add more markers</li>
<li><strong>ADD IMAGE</strong> button - add another image to this batch</li>
</ul>
</li>
</ol>
</div>
<div class="steps">
<h4>Step 5: Send or Keep (30 seconds)</h4>
<ol>
<li>When descriptions are complete, choose:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>ME</strong> button - keep for yourself (saved to MINE category)</li>
<li><strong>Forward arrow →</strong> button - share with team</li>
</ul>
</li>
<li>If sharing: choose SMS, WhatsApp, email, or other app</li>
<li>Select recipient(s) and send!</li>
</ol>
</div>
<div class="steps">
<h4>Step 6: Track Progress (Ongoing)</h4>
<ol>
<li>Recipients tap the link you sent</li>
<li>They see the photo with all markers</li>
<li>As they complete each task, they tap the marker</li>
<li>Marker turns from <strong>red → green</strong></li>
<li>You get a notification (if enabled)</li>
<li>Open SMPLTSK to see green markers = done!</li>
</ol>
</div>
<div class="info-box">
<strong>📱 Recipients Don't Need the App</strong>
The person receiving your task taps the SMS/WhatsApp/email link and sees everything in their mobile browser. No app download, no login, zero friction.
</div>
</div>
</section>
<!-- FIRST TASK DETAILED -->
<section class="section" id="first-task">
<h2 class="section-title">✅ Creating Your First Task (Detailed)</h2>
<p class="section-intro">A complete walkthrough with tips for best results</p>
<div class="content-block">
<h3>Before You Start</h3>
<p><strong>Make sure you have camera permission enabled:</strong></p>
<ul>
<li>Tap the Gear icon ⚙️ (bottom icon of the three dashboard icons)</li>
<li>Find <strong>App Permissions</strong></li>
<li>Make sure <strong>Camera</strong> is enabled</li>
</ul>
<div class="tip-box">
<strong>💡 Optional but Helpful:</strong>
Enable Location (for geotagging), Microphone (for voice-to-text descriptions), and Notifications (to know when tasks are completed).
</div>
</div>
<div class="content-block">
<h3>Taking the Perfect Task Photo</h3>
<h4>Photo Tips for Clear Communication</h4>
<ul>
<li><strong>Get close enough:</strong> Workers should be able to see details when zooming</li>
<li><strong>Good lighting:</strong> Take photos in daylight or with adequate site lighting</li>
<li><strong>Stable shot:</strong> Hold phone steady for sharp, clear images</li>
<li><strong>Show context:</strong> Include enough surrounding area so workers know where to find the task</li>
<li><strong>Multiple angles:</strong> For complex areas, take several photos from different angles</li>
</ul>
<div class="warning-box">
<strong>⚠️ Avoid These Common Mistakes:</strong>
<ul style="margin-top: 0.75rem;">
<li>Photos too dark to see details</li>
<li>Too far away - workers can't tell what needs fixing</li>
<li>Blurry from camera shake</li>
<li>Missing context - task location unclear</li>
</ul>
</div>
</div>
<div class="content-block">
<h3>Placing Markers & Adding Descriptions</h3>
<p><strong>SMPLTSK uses a two-phase workflow that keeps you focused:</strong></p>
<h4>Phase 1: Place All Markers First</h4>
<p>Walk the site and quickly tap locations where work is needed. Don't stop to write descriptions - just tap, tap, tap to mark everything.</p>
<ul>
<li><strong>Tap exactly on the problem:</strong> Place marker directly on the crack, outlet, wall, or area that needs work</li>
<li><strong>One marker per task:</strong> "Fix crack" = 1 marker. Don't use multiple markers for the same task</li>
<li><strong>Spread them out:</strong> If markers overlap, workers can't tap them - space them apart</li>
<li><strong>Number order matters:</strong> Markers are numbered in the order you place them (1, 2, 3...)</li>
<li><strong>Place them all:</strong> Mark every task before moving to descriptions</li>
</ul>
<p>When you've placed all markers, tap the <strong>forward arrow →</strong> to go to the DESCRIBE screen.</p>
<h4>Phase 2: Describe on the DESCRIBE Screen</h4>
<p>Now you'll see all your markers in a list. Tap each one to add descriptions.</p>
<ul>
<li><strong>Be specific:</strong> "Replace 3-gang power outlet - current one is loose" not just "Fix outlet"</li>
<li><strong>Include materials:</strong> "Paint this wall - use Dulux Antique White USA"</li>
<li><strong>Add deadlines if needed:</strong> "Fix by Friday COB - client visiting Saturday"</li>
<li><strong>Note safety concerns:</strong> "Asbestos present - call licensed removalist before touching"</li>
<li><strong>Use voice-to-text:</strong> If Microphone permission is enabled, tap the mic icon and speak your description</li>
</ul>
<h4>DESCRIBE Screen Features</h4>
<ul>
<li><strong>Folder icon 📁</strong> (top right) - Organize this image into folders/files</li>
<li><strong>HIDE LIST button</strong> - Shows just the image with markers so you can see where they are</li>
<li><strong>Back arrow ←</strong> - Return to the image to add more markers if needed</li>
<li><strong>ADD IMAGE button</strong> - Add another image to this task batch</li>
</ul>
<div class="tip-box">
<strong>💡 Why This Workflow Works:</strong>
Separating placement from description lets you work at different speeds. Quick taps while walking the site, then sit down later (maybe in the truck, maybe at the office) to add detailed descriptions. Your markers remember where everything is.
</div>
</div>
<div class="content-block">
<h3>Organizing Your Task</h3>
<p>On the DESCRIBE screen, tap the <strong>folder icon 📁</strong> (top right) to organize this image:</p>
<div class="steps">
<ol>
<li>Tap the folder icon 📁</li>
<li>The "Select Folders" screen appears</li>
<li>Tap an existing Folder/File OR tap <strong>Create</strong> to make a new one</li>
<li>Selected item gets a checkmark ✓</li>
<li>Tap <strong>Apply</strong></li>
<li>You're back on the DESCRIBE screen</li>
</ol>
</div>
<p>Example: Assign to Folder "Main Street Renovation" → File "Electrical" so you can find all electrical tasks for that job instantly.</p>
<div class="info-box">
<strong>📁 Organization is Your Competitive Advantage</strong>
This is where SMPLTSK saves you massive time. See the Folders & Organization section below for full details.
</div>
</div>
<div class="content-block">
<h3>Finishing Up: Send or Keep</h3>
<p>Once you've added descriptions to all markers, choose what to do with this task batch:</p>
<div class="steps">
<h4>Option 1: Keep for Yourself (ME Button)</h4>
<ol>
<li>Tap the green <strong>ME</strong> button at the bottom of the DESCRIBE screen</li>
<li>Task is saved to your <strong>MINE</strong> category</li>
<li>Use for personal checklists, reminders, or tasks you'll complete yourself</li>
</ol>
</div>
<div class="steps">
<h4>Option 2: Share with Team (Forward Arrow Button)</h4>
<ol>
<li>Tap the green <strong>forward arrow →</strong> button at the bottom</li>
<li>Your phone's native share menu appears with options:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>Messages (SMS)</li>
<li>WhatsApp</li>
<li>Email</li>
<li>Other installed messaging apps</li>
</ul>
</li>
<li>Choose your preferred method</li>
<li>Select one or multiple recipients</li>
<li>Add a personal message if you want (optional)</li>
<li>Send!</li>
<li>Task is automatically saved to your <strong>SENT</strong> category</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Multiple Recipients:</strong>
Sending to electrician, plumber, and site supervisor? Select all three. Everyone gets the same link and can see real-time progress as tasks are completed.
</div>
<h4>What Recipients See</h4>
<ul>
<li>They receive a message with a link</li>
<li>Tap the link → opens in their mobile browser (no app needed)</li>
<li>They see the photo with all numbered markers</li>
<li>Tap any marker to read the task description</li>
<li>Tap marker again to mark it complete (turns green)</li>
<li>Optionally add a comment: "Used copper instead of PVC" or "Need more materials"</li>
</ul>
</div>
<div class="content-block">
<h3>Tracking Completion</h3>
<p><strong>Automatic Updates:</strong></p>
<ul>
<li>When a worker marks a task complete, you get a <strong>notification</strong> (if enabled)</li>
<li>Open SMPLTSK and navigate to the task</li>
<li>Green markers = completed tasks</li>
<li>Read any comments workers added</li>
<li>No need to call or text for status updates - it's all visual</li>
</ul>
<p><strong>Where to Find Sent Tasks:</strong></p>
<ul>
<li>Open SMPLTSK</li>
<li>Tap <strong>FILES</strong> on the dashboard</li>
<li>Your tasks are organized into categories:
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li><strong>SENT:</strong> Tasks you've sent to others</li>
<li><strong>RECEIVED:</strong> Tasks others have sent to you</li>
<li><strong>MINE:</strong> Tasks you created for yourself</li>
<li><strong>DRAFTS:</strong> Unfinished tasks not yet sent</li>
</ul>
</li>
</ul>
<div class="info-box">
<strong>📊 Visual Progress Tracking:</strong>
At a glance: Red = pending, Green = done. No spreadsheets, no status meetings, no "checking in" phone calls. The photo tells you everything.
</div>
</div>
</section>
<!-- FOLDERS & ORGANIZATION -->
<section class="section" id="folders">
<h2 class="section-title">📁 Mastering Folders & Organization</h2>
<p class="section-intro">Your competitive advantage - find any job photo instantly instead of scrolling through hundreds</p>
<div class="content-block">
<h3>Why Folders Matter</h3>
<p><strong>The Problem:</strong> You've taken 500+ photos on your phone. Now you need "that plumbing photo from the Main Street job." You scroll... and scroll... and scroll. Family photos, screenshots, other jobs... where IS that photo?</p>
<p><strong>Time wasted:</strong> 1-3 minutes every single time you search. Multiply by 10 searches per day = 10-30 minutes daily just hunting for photos.</p>
<p><strong>The SMPLTSK Solution:</strong> Hierarchical folder organization.</p>
<div class="steps">
<h4>Finding Photos With Folders (5-10 seconds)</h4>
<ol>
<li>Open SMPLTSK</li>
<li>Tap <strong>Folders</strong></li>
<li>Tap "Main Street Renovation" folder</li>
<li>Tap "Plumbing" file</li>
<li>All plumbing photos for that job appear</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Time Saver:</strong>
Even saving 1-2 minutes per search adds up. 10 searches × 2 minutes = 20 minutes saved daily. That's real money and mental energy back in your pocket.
</div>
</div>
<div class="content-block">
<h3>Understanding the Folder/File System</h3>
<p><strong>Two-Level Hierarchy:</strong></p>
<ul>
<li><strong>FOLDERS</strong> (📁) = Projects, properties, or main categories</li>
<li><strong>FILES</strong> (📄) = Specific trades, areas, or task types within a project</li>
</ul>
<p><strong>Example Structure:</strong></p>
<div class="info-box">
<ul style="margin-top: 1rem; margin-left: 1.5rem;">
<li>📁 <strong>Main Street Renovation</strong> (Folder)
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>📄 Electrical</li>
<li>📄 Plumbing</li>
<li>📄 Defects List</li>
<li>📄 Client Requests</li>
</ul>
</li>
<li>📁 <strong>Beach House Project</strong> (Folder)
<ul style="margin-left: 1.5rem; margin-top: 0.5rem;">
<li>📄 Kitchen</li>
<li>📄 Bathrooms</li>
<li>📄 Exterior</li>
</ul>
</li>
<li>📄 <strong>Smith Residence</strong> (File at root level - for simple jobs)</li>
<li>📄 <strong>Emergency Repairs</strong> (File at root level)</li>
</ul>
</div>
<div class="warning-box">
<strong>⚠️ Keep It Simple:</strong>
SMPLTSK uses a two-level system (Folders → Files). Don't overthink it. Most jobs need 1 folder with 3-8 files under it.
</div>
</div>
<div class="content-block">
<h3>Creating Your Folder Structure</h3>
<h4>Method 1: By Project/Property (Most Common)</h4>
<p>Best for builders managing multiple jobs simultaneously.</p>
<div class="info-box">
<strong>Example:</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Unit 14 Apartment → Files: Kitchen, Bathrooms, Living Area, Defects</li>
<li>📁 Office Extension → Files: Electrical, Plumbing, HVAC, Finishes</li>
<li>📁 Warehouse Fit-out → Files: By Zone (Zone A, Zone B, Zone C)</li>
</ul>
</div>
<h4>Method 2: By Trade (For Specialists)</h4>
<p>Best for electricians, plumbers, or other trades working across multiple sites.</p>
<div class="info-box">
<strong>Example (Electrician):</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Active Electrical Jobs → Files: Site A, Site B, Site C</li>
<li>📁 Emergency Callouts → Files: December, January, February</li>
<li>📁 Maintenance Contracts → Files: Client X, Client Y, Client Z</li>
</ul>
</div>
<h4>Method 3: Hybrid Approach</h4>
<p>Combine project and trade for complex jobs.</p>
<div class="info-box">
<strong>Example:</strong>
<ul style="margin-top: 0.75rem; margin-left: 1.5rem;">
<li>📁 Hospital Expansion → Files: Electrical - East Wing, Electrical - West Wing, Plumbing - All, HVAC - All</li>
</ul>
</div>
<div class="steps">
<h4>Creating a New Folder</h4>
<ol>
<li>Navigate to the Folders screen in SMPLTSK</li>
<li>Tap the <strong>+ (Plus) button</strong> or <strong>Create</strong> button</li>
<li>Select <strong>Create Folder</strong></li>
<li>Name it (keep it short: "Main St" not "Property at Main Street Renovation Project")</li>
<li>Tap <strong>Save</strong></li>
</ol>
</div>
<div class="steps">
<h4>Creating Files Within a Folder</h4>
<ol>
<li>Open the Folder you just created</li>
<li>Tap the <strong>+ (Plus) button</strong> or <strong>Create</strong> button</li>
<li>Select <strong>Create File</strong></li>
<li>Name it descriptively: "Electrical", "Kitchen", "Defects"</li>
<li>Tap <strong>Save</strong></li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Best Practice:</strong>
Spend 5 minutes at the start of each new project creating your folder structure. This small upfront investment saves hours over the project lifecycle.
</div>
</div>
<div class="content-block">
<h3>Assigning Images to Folders/Files</h3>
<div class="steps">
<h4>The 3-Tap Process</h4>
<ol>
<li>Open the image you want to organize</li>
<li>Tap the <strong>File icon 📁</strong></li>
<li>The "Select Folders" screen appears</li>
<li>Tap the Folder or File you want (gets a checkmark ✓)</li>
<li>Tap <strong>Apply</strong></li>
<li>Done! Image is now filed under that category</li>
</ol>
</div>
<p><strong>Multiple Categories:</strong> Need to assign one image to both "Electrical" and "Defects"? Select both before tapping Apply.</p>
<p><strong>Create On-The-Fly:</strong> If the right Folder/File doesn't exist yet, tap <strong>Create</strong> button right from the "Select Folders" screen.</p>
<p><strong>Edit/Delete:</strong> Use the <strong>Edit</strong> button to rename Folders/Files, or <strong>Delete</strong> button to remove ones you no longer need.</p>
</div>
<div class="content-block">
<h3>Using the Filter Feature</h3>
<p>Once you've organized your images, finding them is instant.</p>
<div class="steps">
<h4>Finding Organized Tasks</h4>
<ol>
<li>Tap <strong>FILES</strong> on the dashboard</li>
<li>You see four main categories: SENT, RECEIVED, MINE, DRAFTS (with counts)</li>
<li>Below that, find <strong>"Filter by Files"</strong></li>
<li>Tap "expand to see all categories"</li>
<li>All your Folders and Files appear</li>
<li>Tap any Folder/File to filter - only those tasks show</li>
</ol>
</div>
<div class="tip-box">
<strong>💡 Mental Load Reduction:</strong>
Your brain doesn't have to remember "which job was that photo from?" or "when did I take that picture?" The folder system remembers for you. Tap, tap, found it.
</div>
</div>
<div class="content-block">
<h3>Organization Best Practices</h3>
<ul>
<li><strong>Start organized, stay organized:</strong> File images as you create them, not later when you have 50 unfiled photos</li>
<li><strong>Short names:</strong> "Main St" is faster to scan than "Property at 123 Main Street"</li>
<li><strong>Consistent naming:</strong> Pick a convention and stick to it: "Electrical", "Plumbing" (not "Electric", "Plumb")</li>
<li><strong>Archive completed jobs:</strong> Delete folders for finished projects to keep your list clean</li>
<li><strong>Use DRAFTS:</strong> Started a task but not ready to send? It auto-saves to DRAFTS</li>
</ul>
<div class="warning-box">
<strong>⚠️ Don't Overthink It:</strong>
The perfect folder structure is the one you'll actually use. Simple and consistent beats complex and abandoned.
</div>
</div>
</section>
<!-- SHARING & COLLABORATION -->
<section class="section" id="sharing">
<h2 class="section-title">📤 Sharing & Collaboration</h2>
<p class="section-intro">How to work effectively with your team using SMPLTSK</p>
<div class="content-block">
<h3>Choosing the Right Sharing Method</h3>
<p>SMPLTSK works with your phone's native sharing options. Choose based on your recipient's preferences:</p>
<ul>
<li><strong>SMS/Messages:</strong> Most universal - works for everyone with a phone number</li>
<li><strong>WhatsApp:</strong> Popular with trades, instant delivery, shows read receipts</li>
<li><strong>Email:</strong> Better for clients, architects, or formal documentation</li>
<li><strong>Other apps:</strong> Telegram, Slack, Teams - whatever your team uses</li>
</ul>
<div class="tip-box">