StaffAvail

Real-Time Staff Availability and Occupancy Tracking System

StaffAvail is an IoT-powered staffroom monitoring and availability management system designed to provide real-time visibility into staff presence. The system combines RFID authentication, ESP32-based edge devices, a Java Vert.x backend, MongoDB storage, and smart visual indicators to create a seamless staff check-in/check-out experience.

The platform enables real-time occupancy tracking, availability monitoring, timestamped attendance events, and future dashboard integration for analytics and reporting.

Features

• RFID-Based Staff Check-In / Check-Out
• Real-Time Staff Availability Tracking
• Live Occupancy Monitoring
• ESP32 WiFi Connectivity
• Java Vert.x Backend
• MongoDB Integration
• LCD Status Display
• WS2812 Smart Notification Ring
• NTP Time Synchronization
• REST API Communication
• Custom 3D Printable Enclosure
• Low-Cost IoT Deployment Architecture

System Architecture

RFID Card → ESP32 + RC522 RFID Reader → WiFi Network → Vert.x Backend API → MongoDB Database → Availability Dashboard & Analytics

Hardware Components

• ESP32 Development Board
• MFRC522 RFID Reader
• RFID Cards / Tags
• LCD1602 I2C Display
• WS2812 RGB LED Ring
• Active Buzzer
• Custom 3D Printed Enclosure

Software Stack

Firmware

• Arduino Framework
• ESP32
• WiFi
• HTTP Client
• MFRC522 Library
• Adafruit NeoPixel

Backend

• Java
• Vert.x
• Maven
• MongoDB
• REST APIs

Project Status

Current Version: v1.0

Developed as an IoT-based Smart Staff Availability and Occupancy Tracking Solution for academic environments.