FOUR-25223: [EPIC] Email Notifications update

[pmPaulis]

Issue & Reproduction Steps

Improving notification logic is essential not just for clarity, but for user satisfaction, trust, and platform effectiveness. By streamlining the system to honor existing configurations, suppress redundant alerts, and avoid self-notifications, we enable a smarter, more respectful communication experience for all users.

PRD Link:

https://processmaker.atlassian.net/wiki/spaces/PM4/pages/4131323913/Email+notification+update

FIGMA Link:

https://www.figma.com/design/ut0teZOQZoNU15SNDN5Rf7/Fall-2025?node-id=838-29340&p=f&t=UbkAvzsxnsOuWATB-0

Related Tickets & Packages

• https://processmaker.atlassian.net/browse/FOUR-25223

Code Review Checklist

• I have pulled this code locally and tested it on my instance, along with any associated packages.
• This code adheres to ProcessMaker Coding Guidelines.
• This code includes a unit test or an E2E test that tests its functionality, or is covered by an existing test.
• This solution fixes the bug reported in the original ticket.
• This solution does not alter the expected output of a component in a way that would break existing Processes.
• This solution does not implement any breaking changes that would invalidate documentation or cause existing Processes to fail.
• This solution has been tested with enterprise packages that rely on its functionality and does not introduce bugs in those packages.
• This code does not duplicate functionality that already exists in the framework or in ProcessMaker.
• This ticket conforms to the PRD associated with this part of ProcessMaker.

[cypress]

screen-builder    Run #2005

Run Properties:   Failed #2005  •  650185ca50: FOUR-25223: [EPIC] Email Notifications update

Project	screen-builder
Branch Review	develop
Run status	Failed #2005
Run duration	09m 04s
Commit	650185ca50: FOUR-25223: [EPIC] Email Notifications update
Committer	Nolan Ehrstrom
View all properties for this run ↗︎

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Test results
Failures	1
Flaky	0
Pending	19
Skipped	0
Passing	373
View all changes introduced in this branch ↗︎

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Tests for review

  tests/e2e/specs/SelectListDependentCollection.spec.js • 1 failed test • CI - Chrome

View Output

Test		Artifacts
select list dependent collection > Without dependent list option checked		Test Replay Screenshots

[processmaker-sonarqube]

Quality Gate passed

Issues
0 New issues
0 Fixed issues
0 Accepted issues

Measures
0 Security Hotspots
No data about Coverage
No data about Duplication

See analysis details on SonarQube